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Monitoring Titles in Prolegis (Alberta)

TitleProtect provides automated, proactive title tracking for your real estate matters by running a daily check of the Pending Registration Queue at Land Titles. By monitoring public records every single day, TitleProtect helps your firm identify potential title issues early enough to act on them—long before they derail a transaction.

The Daily Title Monitoring Report

TitleProtect generates a daily email digest that highlights critical changes across all tracked titles in your practice. Users can opt in to receive this report directly in their inbox to stay informed on key transaction milestones and risks.

The daily report delivers updates across four core categories:

Report Section Operational Value
Closings Today Functions as an automated DRR Search. Instantly check if there are any pending registrations on titles scheduled to close today before releasing funds.
New Instruments Serves as an early warning system for new filings entering the Pending Registration Queue. Catch adverse filings—such as a Certificate of Lis Pendens or unexpected lien—the exact day they enter the queue.
Registered Today Provides confirmation when your submitted instruments (transfers, mortgages, discharges) are officially registered, streamlining your post-closing reporting workflows.
Pending Today Displays a complete inventory of every title currently being monitored by TitleProtect on your firm's behalf.

Only titles that have title monitoring enabled will show up on the Daily Report

Step-by-Step Setup & Configuration

Setting up TitleProtect requires configuring your firm-wide default settings, enabling daily email delivery per user, and verifying monitoring status on individual matter titles.

1.Configure Firm Title Notification Settings:Set default tracking behavior for your practice.

  1. Navigate to the left-hand Real Estate menu in Prolegis.

  2. Click on the Title Notification Settings (Alberta) tab.

  3. Choose whether to set notifications manually per title or automatically for all new files.

  4. To track all future matters automatically, check the box next to "Automatically enable notifications for new titles".

If you want to monitor any titles that were added before you click "automatically enable notifications for new titles" you will need to manually enable those titles from the Titles data entry screen in the respective matters.

2.Enable Your Personal Daily Email Report:Per-user inbox preference.

  1. Click on your user avatar or name to open your Profile.

  2. Scroll to the bottom of the profile page.

  3. Check the box next to "Enable daily reports for title monitoring" to receive the daily morning digest in your inbox.

3.Manage & Verify Individual Title Monitoring:Check monitoring status at the matter level.

Open any matter and navigate to the relevant title. On each title record, you will see a toggle button displaying one of two statuses:

  • Notifications Enabled: TitleProtect is actively monitoring this title for queue changes and registrations.

  • Notifications Disabled: TitleProtect is currently not monitoring this title.

Note: You can click this button at any time to manually toggle monitoring on or off for a specific property.

Practical Use Cases

By maintaining continuous visibility over the Land Titles queue, your team can use TitleProtect to:

  • Watch for Discharges: Confirm when a vendor's prior mortgage or encumbrance has been fully discharged.
  • Track Transfer Registrations: Receive instant notification the moment a Transfer of Land is officially registered in your client's name.
  • Detect Adverse Filings: Get immediate early warnings for unexpected liens, caveats, or Certificates of Lis Pendens registered against your client or vendor prior to closing.