---
title: Requisition Responses
description: Efficiently manage your closing workflow with the Requisition Response feature. This tool allows seller’s legal team to track incoming inquiries, draft custom or standardized responses, and export them into professional documents.
---
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October 6, 2026
# Requisition Responses
## Efficiently manage your closing workflow with the Requisition Response feature. This tool allows seller’s legal team to track incoming requisitions, draft custom or standardized requisition responses, and export them into professional documents.
#### 🛠️ Pre-Configuration: Standard Responses
Save time by pre-configuring requisition responses for common title or off-title requisitions.
1. Navigate to **Real Estate** in the main menu.
2. Select **Settings** \> [**Requisition**](https://simplicity.prolegis.ca/realestate/settings/undertakings).
3. Set your frequently used language under the **Requisition Response** section.
- *These templates will be available to pull into any matter as a "Standard" response.*
---
#### 📝 Accessing the Requisitions Menu
In Prolegis, the Requisitions tool is located within the **fixed data entry menu** at the top of your specific matter.
### Recording Requisitions (Optional)
Recording the buyer's actual requisition text is optional but recommended for organized matter management.
1. Locate the **Requisitions** menu in the top data entry bar.
2. Click the **Requisitions** tab.
3. Enter the details from the buyer’s letter.
> **The Productivity Advantage:** By recording requisitions here, you turn a static letter into a dynamic **task list**. It serves as a central hub to track work-in-progress and ensure every item is marked "done" before closing.
---
#### ✉️ Drafting and Managing Responses
Once you are ready to respond—whether you recorded the buyer's text or not—you can provide your formal replies.
1. In the same top menu, click the **Responses** tab.
2. Click **Add Response**.
3. **Choose your response type:**
- **Standard:** Select from your firm’s pre-configured templates.
- **Novel:** Draft a unique response specific to this transaction.
4. **Reference Numbering:** Use the **"Reference Number"** field to match the numbering used in the Purchaser’s requisition letter. This ensures your exported response aligns perfectly with their inquiry.
### Workflow & Assignment
- **Assignee:** Delegate the response to any team member, even if they aren't assigned to the matter.
- **Responsibility:** Explicitly indicate which party (e.g., Seller, Solicitor, Clerk) is responsible for fulfillment.
- **Auto-Tasking:** Add a **Date** to automatically sync this requisition as a task on your schedule, helping you manage follow-ups effortlessly.
### Adding Instruments from the Parcel
To ensure requisition responses that are specific to an instrument are accurately captured, you can add instruments directly to your replies.
1. Navigate to the parcel layout within your matter.
2. Click **+Response** next to the instrument that will be addressed in the requisition response letter.
---
#### 📄 Exporting to Documents
When your responses are finalized, generate your Requisition Response Letter directly from the matter by:
- Clicking the +Document icon, typing "Requisition Response" and clicking on the Requisition Response Letter
- Accessing the Document menu and searching "Precedents" to find the Requisition Response Letter.
- Linking the Requisition Response Letter to a Progress Dashboard step and click on the "Create" button
---
### Feature Summary
| **Feature** | **Function** |
| --- | --- |
| **Top Menu Access** | Quick entry via the fixed data bar at the top of the matter. |
| **Reference Numbering** | Matches the Purchaser's letter numbering for professional clarity. |
| **Standard Responses** | Centralized templates for firm-wide consistency. |
| **Task Tracking** | Use the "Date" field to turn requisitions into follow-up items. |
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